The hirer is responsible
for appointing a ‘First Aider’ during the function. A First Aid Box is available in each room. It is a statutory
requirement that hirers furnish the complex management with full details of any accidents
or injuries occuring during any event. This must be done at the earliest opportunity and not longer than five days after the
Animals are not allowed in the building or the grounds except by prior arrangement. Assistance dogs
A sophisticated fire detection system has been installed for your
In the event of the alarm sounding you must leave the building immediately using the nearest
exit, the lift must NOT be used.
You should assemble in the Toppesfield Hall car park at the end of Market
Place opposite 'The Ram' public house. Under no circumstances should you re-enter the building until told to
do so by a member of the permanent staff.
At the start of the event the hirer is responsible
for announcing the location of fire exits and the appointed assembly point. This is a legal requirement under Health
& Safety Regulations.
Naked flames, smoke machines and similar devices are not permitted under any circumstances.
must ensure that children do not climb on the historic structures in the gardens. Particular attention is drawn to exercising
extreme caution near to the garden pond.
Not all functions
require the services of Stewards. However; where the complex management deem it necessary the following are the basic
requirements for Stewarding:-
(a) there shall be 2 stewards for the first 50 persons attending the
function and 1 additional steward for each additional 50 persons attending the function.
(b) the Stewards
will be employed by the Hirer.
(c) the Stewards will be dressed in dinner suits.
(d) the Stewards shall not consume
alcohol or strong drink at any time whilst on the premises.
(e) the Stewards will report to the Caretaker 30
minutes before the function is due to start for instruction.
(f) the Stewards are to protect the function, the
building and to ensure the peaceful enjoyment and personal safety of the Hirers.
The Complex Management may relax certain
of these basic requirements at its discretion.
4. Hirers are responsible for
the behaviour of the members of their Party and their Guests and for ensuring they comply with the booking conditions
for the room/s hired. The Resident Caretaker has full discretion in dealing with misbehaviour.
are responsible for any damage caused in the garden area. Please note that confetti is not permitted.
Hirer is held responsible for any damage to the structure and fabric beyond fair wear and tear. Please note that under
no circumstances must any items be affixed to the walls of any of the rooms in the Complex without prior consent being
7. The Grand Hall and Dining Room are licensed premises and therefore only alcohol and
soft drinks purchased from the Resident Licensee may be consumed in these rooms.
function may extend beyond midnight under the terms of the Public Entertainment Licence for the building. All entertainment
must cease 30 minutes earlier and hirers must clear the building by 1 a.m. unless previously arranged.
Hirers intend to employ a Disco, the Disco Operator must display a current Performing Rights Society Licence. Hirers
are reminded that noise levels at events must be kept at a reasonable level so as not to disturb neighbouring properties.
This also applies when leaving the event and in the close proximity of the premises. The use of smoke machines or dry
ice mist is forbidden.
10. Neither the Hadleigh Town Council nor the Hadleigh Market Feoffment Charity are
responsible for loss or damage to hirers, their Guests or Contractors of their property brought into or left in the Complex,
no matter how caused. The hirers are requested to ensure that all property and equipment be removed from the building at the
end of the function.
11. The Management reserves the right to refuse any
booking and to preclude any person or persons from entering the premises.